Hi kai,
Thanks for your thoughtful responses.
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Originally Posted by kai
Hello Ian,
Definitely make sure that the numbers are unique, e.g. starting with a different digit. It’s also common usage to put your initials in front of any code which helps to refer to collections later on. ...
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My alpha-numeric system provides unique identifiers, but the numeric part may not be unique because I start each alpha-group from the number 1000 to avoid leading zeros.
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... As indicated by Ken, keeping records of buyers may pose a security issue in case of any data breach and will be illegal under some jurisdictions. ...
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This is something that I raised with my tax accountant. He said that the ATO in Australia might want this information if I was audited and suggested encrypting the data, which I have done. Is there anything further I should do?
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... I’d suggest to always list the materials utilized as well as possible legal ramifications like CITES.
It seems preferable to specify all data separately for each component since age/etc. may differ widely: blade, hilt, scabbard, and accessories (if any). ...
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This information is contained in my "Notes" column, which can become quite lengthy for some items. In addition to the materials used, I record whether the hilt, scabbard, etc. appears to be a replacement.
Ian